The Mille Lacs Band of Ojibwe is a tribe of 4300 band members located in central Minnesota. The Band manages over 1000 parcels of land through the Laserfiche Enterprise Content Management (ECM) solution. The Band has been using Laserfiche for 14 years and began using the Laserfiche platform in the Real Estate Department in 2013. The Real Estate Department uses Laserfiche to manage and audit 500 leases across six counties and 20,000 acres of land. Using Laserfiche helps the Department easily retrieve documents, track all lease activities, provide reporting to management and work seamlessly with the BIA.
The biggest cost savings has come from their tax statement management process. This twice-yearly ritual of managing the tax payments for approximately 700 parcels of land was a laborious process. Now they use the Laserfiche system to scan the tax payment documents, use pattern matching to pull specific data from the document and pull that data into a customized spreadsheet for payment processing. What was a six-week process is now done in just over a week; savings thousands of dollars in employee time.
Future endeavors include creating forms, workflows and approval processes to manage all aspects of new lease and land acquisitions.
"I’ve said it before and I will say it again. The Laserfiche platform has saved us an immense amount of time and money."
Mille Lacs Band of Ojibwe
Real Estate Director